This organization shall be
known as the Spanish Arabian Horse Society (SAHS). The mission of
SAHS is to preserve, improve, and maintain the purity of Spanish blooded
horses of the Arabian breed. SAHS strives for the advancement of
education for the benefit of the public, to promote and facilitate the
acquisition and distribution of knowledge, in all countries, of the history,
care and propagation of the Spanish Arabian. In the remainder of
this document it shall be referred to as the Society or SAHS.
The principle office or place
of business shall be the home of the duly elected Society President or
other suitable meeting place as designated by the same. The Society’s
mailing address will be the address of the person holding the office of
According to its Articles of
Incorporation the Society shall be a non-profit corporation; with no capital
stock; no paid officers or directors; and it shall hold no member, Officer
or Director liable for any corporate debt.
The purposes for which the
Society is formed include the following:
1. to stimulate popular
interest in and enjoyment of Spanish Arabian horses and their proper care
2. to investigate and study
the history and characteristics of Spanish Arabian horses and their breeding,
genetics and husbandry, and to collect, preserve and disseminate useful
information concerning them;
3. to cooperate with other
organizations and individuals in developing and maintaining the highest
quality of this incomparable bloodline group;
4. to encourage, aid and conduct
events for the purpose of advancing the outstanding qualities of Spanish
5. to further enhance any
and all interests in the Spanish Arabian bloodline group.
Classical Spanish: A purebred Arabian horse that traces its lineage 100 % to importations registered in the Arabian Spanish Stud Book (SSB) prior to 1950.
define como caballo de raza árabe de línea pura española (pure
Spanish), aquel ejemplar árabe cuyos antepasados provengan en su
totalidad de las importaciones inscritas en el Libro Genealógico
de la raza árabe antes de 1950.
A horse that is a son, daughter, grandson or granddaughter of a
Classical Spanish horse. (At least 25% Classical Spanish; may be
either purebred or partbred Arabian)
Section 1. Eligibility:
All persons interested in
the Spanish Arabian horse and the advancement of the bloodline group, and
not currently under suspension by WAHO, AHA, USEF or any other National
or International breed or equine regulatory agency or organization, shall
be eligible for membership in this society. All members shall agree
to abide by the SAHS Breeder’s Code of Ethics. (The Breeder’s Code of Ethics
will have to be drawn up and approved by the BoD. Draft in progress.)
Voting rights are granted
to individual voting members paying SAHS dues.
The SAHS membership year shall
run for one full year as outlined by AHA.
Section 2. Application
A. Applications shall
be submitted on forms available from the Secretary or available on the
B. The application,
accompanied by the appropriate membership fees, shall be sent to the Secretary.
C. A new member may
vote, subject to collection of membership fees and completion of a probationary
period. The new member is entitled to all other membership privileges and
benefits during the probationary period. The probationary period
is defined as thirty (30) days after official receipt of the application.
D. A former member will
be treated as a new applicant if their membership lapsed for one (1) year
Section 3. Membership
A. SAHS Voting Member
(subject to collection of membership fees and upon completion of probationary
waiting period): Individuals, eighteen (18) years of age or older
who have applied for membership and paid Voting Member dues. Voting Members
receive the Society newsletter. Voting Members shall consist of three categories:
1. Charter Member:
a Regular Voting Member who joined the Society during its first year of
B. Affiliate membership
with other organizations: Voting Members of SAHS shall be offered the option
to join the Arabian Horse Association (AHA) and/or the World Arabian Horse
Organization (WAHO) through this Society. Only those who are
members of AHA through this Society are eligible to be delegates from SAHS
to regional or national AHA meetings.
2. Regular Voting Member:
an adult who has paid Voting Member dues as established by the Board of
3. Youth Member:
a person who has not yet reached his/her 18th birthday and who has applied
for membership and paid Youth dues. Youth members have no vote on
Society, Region or AHA matters.
4. Benefactor: an individual
who has chosen to pay an amount in excess of Regular Voting Member dues
(amount to be established by the Board of Directors), and who is allowed
a 10% discount on all advertising and promotional activities, and other
privileges as determined by the Board of Directors.
5. Honorary Member:
Individuals who have been nominated in writing by an Officer or Director
for their exceptional service to the Society over an extended period of
time. A two/thirds (2/3) vote of the Board of Directors is required to
confirm an Honorary Member. This membership category bestows lifetime membership
in the Society with all membership privileges and voting rights. Honorary
members are exempt from the annual Society membership dues.
Section 4. Termination of Membership:
A. Upon termination
of membership, the terminated member shall have no other property right
or interest in the assets of the Society.
B. Membership in the
Society is non-transferable and:
1. shall cease
upon the death of a member;
C. Any person whose membership
ceases shall remain liable for past due and accrued dues, assessments,
or other charges owed and unpaid. All delinquent charges must be
paid prior to reinstatement. Notice of resignation, expulsion, suspension,
or other termination, may be posted in one (1) or more issues of the newsletter
and on the website, http://www.spanisharabs.org; notice of reversal or
reinstatement may be posted in one (1) or more issues of the newsletter
and on the website.
2. shall cease upon
3. may cease upon expulsion,
or during the period of suspension, from the Society. A member suspended
by AHA or USEF, or their National or International breed or equine regulatory
agency or organization shall automatically be suspended from the Society.
4. A member may be expelled
or suspended by an affirmative vote of two-thirds (2/3) vote of the Board
of Directors present, for failure to observe any rule or regulation set
forth in these By-Laws, or for conduct which is in the opinion of the Board,
prejudicial to the interests of the Society. The effected member
shall be notified, via correspondence (e-mail, postal service etc..), no
less than twenty (20) days prior to a Board of Directors meeting at which
such action is to be considered, and shall have the opportunity to present
his/her position prior to the final decision of the Board. A member expelled
or suspended shall have the right to petition the Board of Directors, for
reversal or reinstatement, after a minimum of sixty (60) days has elapsed.
A petition for reversal or reinstatement must be submitted in writing to
the Board of Directors at least twenty (20) days prior to a Board meeting
at which such action is to be considered. An affirmative vote of two-thirds
(2/3) of the Board of Directors present, shall be necessary for reversal
5. May cease after a
delinquency in the payment of any financial obligation to the Society for
a period of sixty (60) days. After a delinquency of thirty (30) days, the
Treasurer shall send a written notice to the member by registered mail.
If the delinquency is not satisfied within thirty (30) days following the
mailing of the notice, the Society shall automatically terminate and cancel
the individual’s membership.
VOTING PRIVILEGES AND ELECTIONS
Section 1. A Voting Member
in good standing shall have one vote on Society matters brought before
the general membership.
Section 2. Elections
shall be held annually for Officers, Directors and Delegates. These
elections must be conducted using written ballots to be mailed out to each
Voting Member by the Nominating Committee and returned to the chair of
the Nominating Committee no later than the specified deadline.
Write-in candidates are allowed.
Section 3. Voting by
proxy is not allowed.
Section 4. Officers,
Directors and Delegates shall be elected to their respective positions
by a simple majority vote of the Voting Members submitting valid ballots.
Section 1. Annual Dues:
annual dues shall be charged each member. The Board of Directors shall
establish the rates of the dues, any other membership fees to be assessed,
due dates and deadlines.
Section 2. Amount of
Dues: the amount of the annual dues shall be determined by the Board of
Directors. The rates shall be proposed by the Board and voted upon at the
Annual Meeting. They must be approved by a majority of the members present.
Section 3. All sums collected
by SAHS for affiliate membership in other organizations shall be transmitted
to those organizations in a timely fashion as required by those organizations.
OFFICERS, DIRECTORS, COMMITTEES,
Section 1. Officers:
Officers of the Society shall
consist of the President, Vice-President, Secretary, and Treasurer. Each
of these Officers shall be a Voting Member in good standing of the Society.
They will be elected at the Annual Meeting for a period of two (2) years;
commencing January 1 and ending December 31. Officers may succeed themselves.
Any Officer of the Society
may be removed by an affirmative vote of two-thirds (2/3) of the members
present at any called meeting of the membership, provided that written
notice of the purpose of said meeting has been given in accordance with
Article X of these By-Laws.
All vacancies in the offices
of the club, except that of President shall be filled by appointment by
the Board of Directors. Those so appointed shall serve for the remainder
of the un-expired term. The office of President shall be filled by
the Vice-President for the remainder of the un-expired term.
A. The President shall
be the chief executive officer of the Society and, be subject to the control
of the Board of Directors, shall have general supervision, direction and
control of the business and Officers of the Society. The President shall:
1. preside at all
meetings of the Society and the Board of Directors, but vote only in case
of a tie;
B. The Vice-President shall:
2. appoint the chairpersons
of all committees other than those provided for elsewhere in these By-Laws;
3. with the treasurer (or
other appropriate individual), sign all written contracts authorized by
4. have the general powers
and duties of management usually vested in the office of President of a
Corporation and shall have such other powers and duties as may be prescribed
by the Board of Directors or these By-Laws;
1. in the absence
or disability of the President, perform all the duties of the President
and when so acting, shall have all the power of, and be subject to all
the restrictions upon the President;
C. The Secretary shall:
2. arrange for all meetings
and programs for meetings;
3. shall chair the Communications
4. have other powers and perform
other duties as may be prescribed by the President.
1. keep, or cause
to be kept, a book of minutes of all meetings of the Society and the Board
of Directors, with the time and location, type of meeting, the proceedings
thereof, and the names of Officers and Directors present and absent, and
shall submit such minutes for publication in the newsletter and on the
D. The Treasurer shall:
2. be responsible for the
safekeeping of all correspondence and other valuable papers of the Society
not assigned to another Officer or Director;
3. keep the Motions Book with
a record of all motions passed by the Board of Directors or the General
4. keep, or cause to be kept,
the official membership roster with addresses, telephone numbers, and other
information on all members, and shall promptly notify the officers
and the Newsletter Editor of any additions, changes or deletions;
5. have other powers and perform
other duties as may be prescribed by the President.
1. keep accurate books
of account of the Society’s transactions, which shall be the property of
Section 2. Directors:
2. prepare and present an
itemized financial statement at the Annual Meeting, and at such other times
as required by the President;
3. chair the Budget Committee
and present a proposed Budget to the Board of Directors annually;
4. supervise all accounts
and checkbooks maintained by Standing Committees. These shall be
limited to additional committees authorized by the affirmative vote of
2/3 of the Board of Directors. All such Committee accounts shall
be considered to be temporary, and all Committee checkbooks and complete
records of account shall be submitted to the Audit Committee within 90
days of the completion of the event/activity for which they were used,
or when all accounts for the event/activity are settled, whichever occurs
first. All such accounts shall be audited at least once a year and
checkbooks returned to the appropriate person upon commencement of planning
for the next event, as needed;
5. submit the Society books
for an audit during the month of January each year;
6. perform all other duties
commonly incidental to this office;
7. have other powers and perform
other duties as may be prescribed by the President.
The Board of Directors shall
consist of the Officers of the Organization (President, Vice-President,
Secretary, and Treasurer); six (6) Directors (Chairpersons of the Activities),
Newsletter Editor, Activities, Membership, Historian, Publicity & Promotions,
Special Projects; and the immediate past President.
A. Directors shall be elected
at the Annual Meeting. Each Director shall serve for a period of two (2)
years, commencing January 1 and ending December 31, and shall chair one
of the standing committees. Directors may succeed themselves.
B. Directors shall be
Voting Members in good standing of the Society.
C. Each Director shall
submit a written budget proposal to the Budget Committee, on the official
Budget Proposal form provided by the Budget Committee, no later than the
end of November. Outgoing Directors shall work closely with their
replacements to develop their budgets.
D. The Director of
Activities, the Historian and the Newsletter Editor shall be elected
to serve beginning in even-numbered years. Directors of Membership,
Publicity & Promotions and Special Projects shall be elected
to serve beginning in odd-numbered years.
E. Any member of the
Board may be removed by an affirmative vote of two-thirds (2/3) of the
remaining Board members, and replaced at any called meeting of the Board,
provided that written notice of the purpose of said meeting has been given
in accordance with Article X of these By-Laws. Should a vacancy in any
Director position occur, any Voting Member may be appointed by the remaining
Board of Directors to fill out the unexpired term.
F. The Board of Directors
shall be the administrative body of the Society. It shall:
1. have power to take
any action not inconsistent with law, with the Articles of Incorporation,
with the By-Laws, or with any duly enacted resolution of the membership;
Section 3. Committees:
2. have power to propose dues
3. endeavor to carry out the
wishes of the majority of the membership.
The required quorum for the
conduct of Society business matters shall be six (6) members of the Board.
A. Standing Committees shall
This committee, chaired by the Activities Director, shall coordinate all
Society events and activities, except for shows, meetings, programs for
meetings, and perform all other related tasks;
All standing committee chairpersons
shall submit a written report to the Board by December 31 each year.
Summaries of these reports shall be published in the newsletter and on
the website, http://www.spanisharabs.org.
2. Publicity & Promotions:
This committee, chaired by the Publicity & Promotions Director, shall
coordinate all advertising, sponsorships and printing of all publications
and notices, except the newsletter, and perform all other related tasks.
3. Editorial Review
Board: This committee, chaired by the Newsletter Editor, shall be responsible
for publishing and mailing the newsletter, on a schedule established by
the Board of Directors; shall, when asked by the Newsletter Editor or the
Officers, review any material submitted for publication in the Newsletter
or on the website; and perform all other related tasks.
4. Historical Collections:
This committee, chaired by the Historian, shall collect and preserve photos
and information on the Spanish Arabian horse, and make this information
available to Society members and to the general public, and perform all
other related tasks.
B. Ad Hoc Committees shall
include, but not be limited to:
this committee shall be responsible for reviewing and/or auditing all books
of finance for the Society, and all Committees which maintain separate
accounts. The chairperson and committee members shall be appointed by the
All ad hoc committee chairpersons
shall report to either a Director, Officer, or the Board of Directors and
shall submit a written report at the conclusion of their committee task
or not later than December 31of each year. Summaries of these reports
shall be published in the newsletter and on the website, http://www.spanisharabs.org.
2. Budget: this
committee, chaired by the Treasurer, shall be responsible for constructing
a budget for the succeeding calendar year. The proposed Budget shall be
presented to the Board of Directors in January of each year, when it may
be revised and then voted on, approval requiring a majority of votes cast.
Once approved, the Budget may be amended by the affirmative vote of a majority
of the Board of Directors. No activity or event may be approved by
the Board unless a Budget Proposal is first submitted on the official Budget
Proposal form provided by the Budget Committee. The committee members
shall be appointed by the Treasurer;
3. By-Laws: this
committee shall consist of at least three (3) members, currently in good
standing, and shall be responsible for reviewing the Society By-Laws for
possible changes. The chairperson (not a Director) and members of
the committee shall be appointed by the President;
This committee shall consist of three (3) members, currently in good standing,
which are neither Officers nor Directors and have been members for at least
one (1) year previous. This committee shall propose candidates, and conduct
the voting process for the election of Officers and Directors. The chairperson
and committee members shall be appointed by the President;
this committee, chaired by the Vice-President, shall be responsible for
telephoning and/or e-mailing to notify the membership of general meetings,
elections, selected Society activities and special events. The committee
members shall be appointed by the Vice-President;
6. Society Achievement
Awards: this committee, chaired by the Publicity & Promotions Director,
shall be responsible for tabulating points for the Society’s achievement
awards. The committee members shall be appointed by the Publicity &
Section 4. Delegates
A. Delegates shall be
Voting Members in good standing of the Society, and be members of AHA through
B. Delegates shall occupy
the position for one (1) year, commencing immediately upon their election
and serve until the election of their successors.
C. Delegates shall submit
a written report within 30 days of their return from Regional and AHA meetings
and conventions, which they attend, or no later than the deadline for the
next issue of the newsletter, whichever is sooner. These reports
shall be published in the newsletter and on the website.
D. Delegates may be
removed from their positions for failing to attend AHA conventions, by
an affirmative vote of two-thirds (2/3) of the Voting Members voting on
such removal. This vote may be taken by mail or by e-mail ballot
and must be conducted no less than 4 months prior to the next meeting or
convention the Delegate is scheduled to attend.
E. There will be one
or more Alternates elected for each Delegate position. These Alternates
may substitute for the elected Delegates at any Regional or AHA meeting
or convention, without penalty to the Delegate, provided the Alternate
is notified in a timely manner that the Delegate will not be able to attend
the meeting or convention.
Section 1. The most current
edition of Robert’s Rules of Order shall govern the Society in all cases
to which it is applicable and consistent with the By-Laws of the Society.
Section 2. Annual Meeting:
The Annual Meeting shall be held at such time and place as shall be determined
by the Board of Directors. Notice of the date, time and place of
said meeting shall be sent to the membership at least 30 days prior to
said meeting. Publication in the newsletter shall satisfy this requirement.
A quorum shall consist of those Voting Members in good standing who are
Section 3. General Membership
Meetings: Additional meetings (special purpose or regular business
meetings) may be called by the President and written notice thereof shall
be mailed to each member/family at least ten (10) days prior to such meeting.
Publication in the newsletter shall satisfy this requirement. The President
must call a meeting of the membership upon the written request of twenty
(20) of the Voting Members in good standing. Minutes of the meetings shall
be recorded and then mailed or read at the next regular meeting of the
Society, and published in the newsletter and on the website.
Section 4. Board of Directors
Meetings: A regular meeting of the Board of Directors shall be held
at least two (2) times a year, with notice of such meeting given to the
Directors at least ten (10) days prior to the meetings. Publication in
the newsletter shall satisfy this requirement. A quorum shall consist
of six (6) Board members. There will be a joint Board of Directors
meeting of outgoing and incoming Officers and Directors between the Annual
Meeting and the end of the year. Special meetings of the Board may be called
by the President upon five (5) days notice. The President must call a meeting
of the Board upon written request of three (3) Directors or ten (10) Voting
Members in good standing. All meetings may be held by conference
call or by e-mail and must be concluded within 24 hours of they are started
on a weekday, or 48 hours if started on a weekend.
The By-Laws of this Society,
and any subordinate group, shall be amended at any General Membership Meeting
of the Society by the affirmative vote of two-thirds (2/3) of the members
voting. Such amendments shall be proposed in writing by any Voting Member
to the By-Laws Committee. The proposed amendment(s) shall be included
with the ten (10) days advance written notice required for notification
of all such meetings. All amendments passed shall be dated, signed
and sent to any organization of which SAHS is an affiliate along with a
cover letter signed by both the Society President and Secretary.
1. The President and
Treasurer shall have authority to issue organizational checks from the
general account. Any other check writing authority shall be granted
by the vote of the Board of Directors. No check may be written which
will cause the total for the applicable expense or activity to exceed the
amount budgeted, unless and until that budgeted amount has been amended
by the Board of Directors as specified in these By-Laws.
2. All SAHS materials
will be dated for clarity and accuracy.
3. All new members shall
be given a copy of the By-Laws (hard copy or electronic).
4. Should the Society
be dissolved, any remaining assets shall be donated to a non-profit equine
association, as determined by the Board of Directors.